Locations Management

The Locations page in Forkto lets you manage all the physical sites your business operates from. Each location can have its own address, temperature settings, and food record requirements.

Overview

You’ll find Locations under Settings. The page shows:

• A location count at the top, showing how many locations you have and your subscription limit (e.g., “3 / 5 locations”). If you’ve reached your limit, a “Max Reached” badge appears and the create button is hidden.
• A search bar to filter locations by name, address, city, or postcode.
• A Show/Hide Inactive toggle to reveal any deactivated locations.
• A table of active locations showing each location’s Name, Address, Postcode, and City, with an edit button for each.
• An interactive map below the table showing all your locations with markers (if addresses have been validated).

Adding a Location

To create a new location:

1. Click the ‘New Location’ button at the top of the page.
2. Fill in the required details:
   • Location Name — the name of the site (e.g., “High Street Kitchen”, “Factory Unit 2”).
   • Address — the street address.
   • Postcode — the postal code.
   • City — the city or town.
3. Click ‘Validate Address’. This checks the address using Google Maps and fills in the coordinates. You must validate the address before you can save.
4. EC Number (optional) — if the location has an EC approval number, toggle ‘Location has an EC number’ and enter the:
   • Country Code (e.g., GB)
   • Approval Number
   • EC Letters (e.g., EC)
5. Click ‘Add location’ to save.

The new location will appear in your locations table and on the map.

Note: If you’ve reached your subscription’s location limit, the create button will be hidden. Contact support to upgrade your plan.

Editing a Location

To update a location’s details:

1. Find the location in the table and click the edit button (pencil icon).
2. A form will open with the location’s current settings. You can update:

Basic Information

• Location Name
• Address — click ‘Validate Address’ again if you change it, to update the coordinates.

EC Number

• Toggle ‘Location has an EC number’ on or off.
• When enabled, enter or update the Plant ID.

Temperature Unit

• Toggle ‘Location uses Fahrenheit for temperature’ to switch between Celsius and Fahrenheit. This affects how temperatures are displayed throughout the app for this location.

Food Record Requirements

If your account includes the Food Records feature, you’ll also see:

• Food record count requirements — toggle this on to set how many food records are expected per day for each action type (Cook, Cool, Reheat, Hothold, Cold Serve). For example, you might require 2 Cook records and 1 Cool record daily. These targets show as progress counts on the Food Temperature Records page.
• Food record temperature targets — set the minimum required temperature for Cooking and Hot-holding. When staff log a food record, they’ll see a warning if the temperature doesn’t meet these targets.

3. Click ‘Save’ to apply your changes.

Deactivating a Location

Locations are not permanently deleted — they are deactivated. This preserves all historical data and records associated with the location.

• Deactivated locations are hidden from the main table by default.
• To view them, click the ‘Show Inactive’ toggle. They’ll appear marked as “Deactivated”.
• You can reactivate a location by editing it and removing the deactivation.

Switching Between Locations

If your business has multiple locations, you’ll see a location switcher in the side navigation. Use this to quickly switch between locations — the app will update to show data for the selected location.

Auditor Access

If your account has the Auditor role, you can view the locations list but cannot create new locations or edit existing ones.

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Keep your locations up to date as your business grows. Accurate location details ensure your temperature logs, food records, and compliance reports are correctly associated with each site.